Privacy Policy

1. Introduction

SwiftFileConvert is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our file conversion services. We comply with the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).

2. Information We Collect

Personal Information

• Email address for account creation and notifications
• Usage data conversion history, file formats, timestamps
• IP address and device information browser type, operating system
• Authentication tokens JWT tokens for secure access

File Data

• Files uploaded for conversion temporary storage, auto-deleted within 1 hour
• File metadata type, size, format, SHA-256 hash
• Conversion results processed files cached for performance

3. How We Use Your Information

• Provide file conversion services and maintain service functionality
• Improve service quality and user experience
• Ensure security and prevent fraud or abuse
• Comply with legal obligations and regulatory requirements
• Send service-related notifications and updates

4. Data Protection and Security

Encryption Standards

• In Transit TLS 1.3 encryption for all data transfers
• At Rest AES-256-GCM encryption for all stored data
• File Data Encrypted during processing and storage
• User IDs SHA-256 hashing with salt for anonymization

Data Retention

• Files Auto-deleted within 1 hour of upload
• Account data Retained until account deletion
• Logs 30 days for security and audit purposes
• Cache 24-30 days based on usage patterns

5. Your Rights

GDPR (EU Users)

• Right to access Request copies of your personal data
• Right to deletion Request deletion of your personal data
• Right to portability Receive your data in a structured format
• Right to restrict processing Limit how we process your data
• Right to object Object to processing based on legitimate interests
• Right to rectification Correct inaccurate personal data

CCPA (California Residents)

• Right to know What personal information we collect and how it's used
• Right to deletion Request deletion of your personal information
• Right to opt-out Opt-out of sale of personal information (we do not sell data)
• Right to non-discrimination Equal service regardless of privacy choices

6. Contact Information

7. Compliance Framework

We maintain compliance with the following regulations and standards:

• GDPR General Data Protection Regulation (EU)
• CCPA California Consumer Privacy Act
• AES-256-GCM Advanced Encryption Standard with Galois/Counter Mode
• SHA-256 Secure Hash Algorithm for data integrity

8. Third-Party Services

We use Google Analytics and AdSense for website analytics and advertising. These services collect anonymized usage data and may use cookies. You can opt-out through your browser settings or Google's privacy controls.

9. Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be communicated via email or prominent notices on our website. Last updated March 8, 2026.